RTB Registration
Who must register a tenancy with the RTB, the fees and deadlines, and what late registration costs.
Learn more →RTB compliance software, Ireland
RTB Compliance Software for Letting Agents and Property Managers
The full Irish compliance engine on every plan
Rentalize Core keeps every Irish tenancy you manage in line with the Residential Tenancies Board. It tracks each tenancy's annual RTB renewal date and builds a one-click RTB registration export that you complete on RTB.ie, drafts rent reviews under the 2026 national rent cap with live RTB Rent Register comparables, tracks Part 4 and notice periods, and alerts you when a property has no valid BER before it is let. It is built for letting agents, property management companies and landlords with larger portfolios, across Ireland and the UK.
RTB complianceSample data
RTB renewals, next 30 days
9
Rent reviews now due
4
186 tenancies compliant
7 certificates expiring within 60 days
1 home without a BER on file
RTB1-format export ready for RTB.ie
Rent cap worked out from CSO CPI
Part 4 notice periods tracked
Compliance engine on all four plans
One-click RTB registration export
5,000+ units under management
Ireland and the UK in one platform
What it is
What is RTB compliance software?
RTB compliance software is the part of a property management system that keeps the records, dates and notices the Residential Tenancies Board requires for every tenancy you let or manage in Ireland. For a letting agent or property manager that means five recurring jobs: registering each tenancy within one month and renewing it every year on its anniversary, setting and reviewing rent inside the national cap, serving notices with the right notice period, sending the RTB its copy of a notice within 7 days, and holding the BER, safety and deposit evidence the rules depend on. Done in a spreadsheet, each of those is a date someone has to remember, across every tenancy and every landlord.
In Rentalize Core these jobs sit in the compliance engine, which is on every plan, Essential included. The RTB registration data is built from the tenancy record into a one-click RTB1-format export with renewal tracking. Rent reviews are drafted with live RTB Rent Register comparables and the 2026 rent cap calculator. Part 4 rights and notice periods are tracked per tenancy, an alert is raised when a property has no valid BER before it is let, and a compliance RAG score with an audit trail shows where every property stands.
The rules
What the RTB requires of landlords and agents in 2026
A short summary of the current rules for private tenancies, not legal advice. Each one is a dated obligation that RTB compliance software should track for you.
Within 1 monththen every anniversary
Register every tenancy
Each tenancy must be registered with the RTB within one month of its start date and re-registered every year within one month of the anniversary of that date. There is no single national deadline. The fee is €40 per tenancy per year (€20 for approved housing bodies), a late registration adds €10 for each month or part month, and not registering can lead to a criminal fine of up to €5,000 or a civil sanction of up to €15,000 per tenancy. Full guide: RTB registration.
Within 1 monthof a new tenancy
Send the RTB the rent setting details
When the rent is set at the start of a new tenancy, the rent setting details go to the RTB within one month of the start date. A landlord who misses this can be served a notice by the RTB, and failing to comply with that notice is an offence.
Once in 12 months90 days' notice
Review rent inside the national cap
Since 1 March 2026, when Rent Pressure Zones ended, every private tenancy in Ireland is covered by one national cap: rent can rise once in any 12 month period, and not in the first 12 months of a tenancy, by the lower of CPI inflation or 2% a year since the rent was last set. Qualifying new apartments and student-specific accommodation follow CPI with no 2% ceiling. The notice gives 90 days and includes three comparable rents from the RTB Rent Register. Work out the figure from the official CPI index numbers with the RTB rent calculator.
Within 7 daysof serving the tenant
Copy rent review and termination notices to the RTB
From 14 September 2026, the RTB must receive its copy of a rent review notice and of a notice of termination within 7 days of the date the notice was served on the tenant. Until then the copy was due the same day. A late rent review copy means the new rent does not take effect. A late termination copy makes the notice invalid. See the fixed payment notice rules from 14 September 2026.
90 to 224 daysby length of tenancy
Give the right notice, on a valid ground
Notice periods run from 90 days for a tenancy under six months to 224 days for one over eight years. Tenancies created from 1 March 2026 are six-year Tenancies of Minimum Duration, and a tenant gains security of tenure after six continuous months. Larger landlords, with four or more tenancies or a company, can no longer end a tenancy simply to sell. Details: notice of termination and Part 4 tenancies.
Before lettingand throughout
Hold the evidence the rules depend on
A deposit can be no more than one month's rent, and no more than one month's rent can be taken in advance. A BER certificate must be in place before a home is advertised or let, and the home must meet the minimum standards for rented houses (S.I. No. 137 of 2019). Gas, electrical and fire safety records are the evidence you will be asked for when something goes wrong.
Sources: Residential Tenancies Acts 2004 to 2026, including the Residential Tenancies (Miscellaneous Provisions) Act 2026 (No. 3 of 2026) and the Housing and Residential Tenancies (Miscellaneous Provisions) Act 2026 (No. 33 of 2026), whose 7-day RTB copy provisions were commenced on 14 September 2026 by S.I. No. 434 of 2026. Guidance from the RTB at rtb.ie. The full picture of the March 2026 changes: Ireland rental rules 2026.
In the product
How Rentalize handles each RTB obligation
The compliance engine works from the tenancy record you already keep, so a date is never typed in twice. When a tenancy starts, its RTB registration data and renewal date come from the same record that holds the lease, the rent and the deposit. When a rent review falls due, the cap is worked out, the notice is drafted with live RTB Rent Register comparables and the review is logged against the tenancy. Part 4 rights and notice periods are tracked automatically. Certificates are monitored daily, and an alert is raised when a property has no valid BER before it is let. Everything feeds a live compliance dashboard with a red, amber and green score per property and a full audit trail, so a landlord, an auditor or the RTB can see what was done and when. Talia, the AI assistant, works over the same data: ask which tenancies are due for renewal this month and it drafts the emails and creates the tasks, under permission modes with a full AI audit trail.
RTB registration export and renewal tracking
A one-click export of RTB registration data in RTB1 format, built from the tenancy record, with each tenancy's annual renewal date tracked. You complete the registration on RTB.ie. More: Rentalize and RTB.ie.
All plansRent reviews under the 2026 cap
The 2026 national rent cap calculator, compliant rent reviews with notices, and live RTB Rent Register comparables. More: rent review software.
All plansPart 4 and notice periods
Part 4 tenancy rights and notice-period tracking on every tenancy, so the notice period that applies is known before a notice is drafted.
All plansBER and safety certificates
Alerts when a property has no valid BER before it is let. Automated tracking of BER, gas, electrical and fire certificates with expiry reminders and daily monitoring, smoke and CO detector test logs, and minimum-standards inspection tracking.
All plansLeases, deposits and advance rent
RTB-compliant lease generation with dual-party digital signing, deposit tracking, and enforcement of the deposit and advance-rent caps.
All plansRTB dispute check on applicants
Search the RTB's published dispute outcomes (tribunal and adjudication orders on rtb.ie) for an applicant's name. Possible matches are listed with links to the RTB's own documents, for your team to review and record a verdict. A name match alone is not proof, and nothing is decided automatically.
All plansRAG score, dashboard and reports
A property compliance RAG score with audit trail, a live compliance dashboard, and Irish compliance and RTB reporting in the reporting suite, with PDF and CSV export.
All plansOwners see it too
The landlord portal shows each owner their rent reviews and RTB registration tracking, alongside the document and compliance vault and owner statements.
Growth and aboveStatutory notices as cases
Case management with jurisdiction-aware case types for Ireland and the UK, guided checklists, a statutory notice log with deadline countdowns, the Irish rent arrears warning notice generated from an arrears case as a PDF with the 28-day deadline set from the later of the dates the tenant and the RTB received it, and a full case audit trail.
Professional and EnterpriseTalia over your live data
Ask about renewals, reviews or expiring certificates in plain English. Talia drafts the emails and creates the tasks, with permission modes and a full AI audit trail. She runs on Anthropic, OpenAI or Gemini, set by Rentalize. See Talia.
All plansThe newest rule
The 7-day RTB copy, and why it is the one to watch
The rule most likely to catch out a busy agency is also the newest. A rent review notice and a notice of termination each go to the tenant first, and then the RTB must receive its own copy within 7 days of the date the tenant was served. The Housing and Residential Tenancies (Miscellaneous Provisions) Act 2026 replaced the old same-day requirement with the 7-day window from 14 September 2026. The window is short enough to miss when a notice is served on a Friday and the person who served it is on leave the following week. And the two notices fail in different ways, which matters when you are deciding what to do next. In practice the safest habit is to send the RTB copy the same day the tenant is served, and to keep the notice, the date it was served and the copy together on the tenancy record. Rentalize tracks the notice period on every tenancy and keeps the review and its audit trail against it. You send the copy to the RTB.
Rent review notice, copy late
The new rent does not take effect, however correct the figure is. The safe course is a fresh notice, which runs its own 90 day period. The RTB can also serve a compliance notice, and not complying with it is an offence. More: rent review notice checker.
Notice of termination, copy late
The notice is invalid. The tenancy continues, and a new notice with the full notice period has to be served. For a landlord ending a tenancy for rent arrears, that restarts a process that already took weeks. More: notice of termination.
Plain terms
What Rentalize does not do for you
So there are no surprises after you buy
- It does not register tenancies with the RTB on your behalf. It prepares the registration data as a one-click RTB1-format export and tracks the renewal date. You complete the registration on RTB.ie under your own RTB account.
- It does not send the RTB its copy of a rent review notice or notice of termination. You send the copy, within 7 days of serving the tenant. The same goes for a rent arrears warning notice: Rentalize generates it, and you serve it and send the RTB its copy.
- It does not give legal advice. It applies the rules as published, and the decision to serve a notice stays with you.
- It does not produce sector returns for approved housing bodies or cost rental scheme reporting. Those are on the roadmap, not in the product today.
Buying guide
Five questions to ask any RTB compliance software
Ask these of every option on your shortlist, ours included, and ask to see the answer on screen.
1
What exactly does it produce for the RTB, and who completes it?
A reminder is not the same as the registration data. Rentalize builds an RTB1-format registration export from the tenancy record and tracks every renewal date, and you complete the registration on RTB.ie. Ask every vendor which of those steps its software does, and which are left to you.
2
Is the rent cap worked out from the official CPI figures?
The cap is the lower of CPI or 2% a year since the rent was last set, not a flat 2%. Rentalize applies the 2026 national rent cap calculator and drafts the review with live RTB Rent Register comparables.
3
Does it stop the mistakes, or only record them?
Look for rules the system enforces, not just fields it stores. Rentalize enforces the deposit and advance-rent caps, alerts you when a property has no valid BER before it is let, and tracks Part 4 notice periods, on every plan.
4
Can my landlords see their own compliance position?
Agents answer the same questions from owners every week. In Rentalize the landlord portal shows rent reviews and RTB registration tracking to each owner, from the Growth plan.
5
Is compliance part of the base plan, or an add-on?
Check that compliance is in the plan you are quoted, not priced separately. In Rentalize the whole compliance engine is on all four plans, from Essential at €199 a month, and the price per property falls as the portfolio grows.
Comparing specific products? Our comparison pages set Rentalize side by side with the software Irish and UK buyers most often shortlist, including when the other product is the better fit.
By plan
RTB compliance features on each Rentalize Core plan
The compliance engine is on every plan. The landlord portal and case management are where the plans differ.
| Feature | Essential | Growth | Professional | Enterprise |
|---|---|---|---|---|
| One-click RTB registration export and renewal tracking | Included | Included | Included | Included |
| 2026 national rent cap calculator | Included | Included | Included | Included |
| Compliant rent reviews with notices and live RTB comparables | Included | Included | Included | Included |
| Part 4 tenancy rights and notice-period tracking | Included | Included | Included | Included |
| Alerts when a property has no valid BER before it is let | Included | Included | Included | Included |
| BER, gas, electrical and fire certificate tracking | Included | Included | Included | Included |
| Deposit and advance-rent cap enforcement | Included | Included | Included | Included |
| RTB-compliant lease generation and digital signing | Included | Included | Included | Included |
| Compliance RAG score, dashboard and audit trail | Included | Included | Included | Included |
| Irish compliance and RTB reporting | Included | Included | Included | Included |
| Talia AI assistant over your live data | Included | Included | Included | Included |
| Landlord portal with rent review and RTB tracking | Not included | Included | Included | Included |
| Case management with a statutory notice log | Not included | Not included | Included | Included |
Full feature list by plan on the pricing page.
Who uses it
Who Rentalize RTB compliance is for
Rentalize Core is built for organisations managing roughly 50 to 5,000 units in Ireland and the UK, where RTB compliance is a weekly operational job rather than a once-a-year chore. At that size the risk is volume: dozens of registration anniversaries a month, rent reviews falling due across many landlords, and notices served by several people. A letting agent needs every owner's tenancies on one compliance diary and a record that shows the agency did its part. A property management company needs the same across buildings and blocks. Approved housing bodies have been under the RTB since 2016 and pay the €20 registration fee, and they use the same registration, rent review and certificate tracking. Individual landlords with a handful of homes have simpler needs, and our landlord software page covers that end of the market. If you also let property in the UK, the same platform runs Renters' Rights Act compliance for England.
Letting agents
One compliance diary across every landlord you act for, with registration exports, rent reviews and certificate expiry in one place. Client money accounts, with an Accountant's Report pack for each S.I. 199/2012 half-year, are on Growth and above. See letting agent software.
Property management companies
Compliance by building and by unit, with a RAG score per property and Irish compliance and RTB reporting for boards and owners. See property management companies.
Housing bodies
The same RTB registration, rent review, Part 4 and certificate tracking for approved housing bodies, with case management on Professional and above. See approved housing bodies.
Pricing
What RTB compliance software costs
RTB compliance is not a separate licence in Rentalize. The whole compliance engine, including the RTB registration export, rent reviews, Part 4 tracking and BER alerts, is included on all four Rentalize Core plans. Essential covers 25 properties and 3 staff accounts. Growth covers 100 properties and 10 staff, and adds the landlord portal and client-money accounts. Professional covers 500 properties and 40 staff, and adds case management with a statutory notice log. Enterprise is priced to your portfolio with no property or staff limits. Extra properties above each allowance are charged per property, so the cost per property falls as the portfolio grows, and paying annually gives two months free. The pricing page has the full breakdown in euro and sterling.
Essential
€199 / £169
a month. The full compliance engine, RTB export and rent reviews.
Growth
€695 / £599
a month. Adds the landlord portal and client money.
Professional
€2,450 / £2,099
a month. Adds case management and the statutory notice log.
Enterprise
Custom
No property or staff limits, REST API and white-label branding.
Questions
RTB compliance software FAQ
What is RTB compliance software?
RTB compliance software keeps the records, dates and notices the Residential Tenancies Board requires for every tenancy you let or manage in Ireland: registration within one month and renewal every year on the anniversary, rent reviews inside the national cap, notices with the right notice period, and the copies the RTB must receive within 7 days. In Rentalize Core it is part of the compliance engine on every plan, with a one-click RTB registration export and renewal tracking, rent reviews with live RTB Rent Register comparables, Part 4 tracking and alerts when a property has no valid BER before it is let.
Does Rentalize register tenancies with the RTB for me?
No. Rentalize builds a one-click RTB registration export in RTB1 format from the tenancy record and tracks each tenancy's renewal date, so the data is checked and ready when it is due. You or your team then complete the registration on RTB.ie under your own RTB account, which keeps the account and the legal responsibility where the law puts them.
When does a tenancy have to be registered with the RTB?
Within one month of the tenancy starting, and then every year within one month of the anniversary of the start date. There is no single national deadline. The fee is €40 per tenancy per year (€20 for approved housing bodies), a late registration adds €10 for each month or part month, and not registering can lead to a criminal fine of up to €5,000 or a civil sanction of up to €15,000 per tenancy.
How much can rent go up in Ireland in 2026?
Once in any 12 month period, and not in the first 12 months of a tenancy, by the lower of CPI inflation or 2% a year since the rent was last set. The cap has covered every private tenancy in the country since 1 March 2026, when Rent Pressure Zones ended. Qualifying new apartments and student-specific accommodation follow CPI with no 2% ceiling. The notice gives 90 days and includes three comparable rents from the RTB Rent Register.
How long do I have to send the RTB a copy of a notice?
7 days. Since 14 September 2026, the RTB must receive its copy of a rent review notice and of a notice of termination within 7 days of the date the notice was served on the tenant, under the Housing and Residential Tenancies (Miscellaneous Provisions) Act 2026. Before that date the copy was due the same day. A late rent review copy means the new rent does not take effect. A late termination copy makes the notice invalid.
Is RTB compliance included on every Rentalize plan?
Yes. The RTB registration export and renewal tracking, rent reviews and the 2026 rent cap calculator, Part 4 and notice-period tracking, alerts when a property has no valid BER before it is let, deposit cap enforcement and the compliance dashboard are on all four Rentalize Core plans, from Essential at €199 or £169 a month. The landlord portal, where owners see rent reviews and RTB registration tracking, starts on Growth, and case management with a statutory notice log starts on Professional.
Does it work for UK tenancies too?
Yes. Rentalize is property management software for Ireland and the UK. Irish and UK regulatory thresholds are configurable, so an Irish tenancy follows the RTB rules and, in England, Rentalize creates private tenancies as assured periodic tenancies and checks a Section 13 rent increase for the two-month notice, from the same system and the same compliance dashboard. Dedicated Renters' Rights Act workflows, including the Information Sheet, pet requests and PRS Database registration, are on the roadmap.
Get started
See your RTB position across every tenancy
We will walk through renewal tracking, the RTB registration export, a rent review under the 2026 cap and the compliance dashboard on a portfolio like yours.