Spreadsheets vs property management software for Irish landlords
A side-by-side comparison of spreadsheets and property management software for Irish landlords: where a spreadsheet still works, where it quietly fails on RTB and...
Key takeaways
For most of the last decade, the Irish rental conversation was a Dublin conversation. Other cities mattered for social-housing analysis but for institutional investment Dublin was the only game. That has changed in 2025-2026, and the numbers are not subtle.
Galway saw 11.4% rental growth in Q4 2025. Cork saw 7.5%. Waterford 6.9%. Limerick 5.0%. Dublin sat at 3.2% over the same period. The gap between regional and Dublin rents has narrowed enough that, for some product types, the regional cities now offer better risk-adjusted yield.
This piece looks at what is actually driving the regional growth, where the numbers are likely to settle, and what the operational implication is for any BTR fund or PRS portfolio that is still purely Dublin-weighted.
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From the daft.ie Q4 2025 rental report, average two-bedroom rents:
The Galway-Dublin gap on a two-bed has narrowed to under EUR 120 a month. Limerick is now within EUR 105.
Remote work persistence. Hybrid arrangements that started during the pandemic have stuck for white-collar workers. The 2025 Indeed/CSO data shows around 40% of full-time professional workers now have a hybrid pattern with 2-3 office days. That is enough to justify a Galway or Cork base over a Dublin one.
University and multinational expansion. Cork has had two large pharma announcements in 18 months. Galway has the medtech cluster. Limerick has the analytics centre. Each adds 500-2,000 high-income renters to a market that was already supply-constrained.
Dublin RPZ saturation. Long-running Dublin tenancies have rents 30-40% below market because the cap has compounded. The capital appreciation case for new Dublin BTR is now harder than the regional case where rent baselines are still resetting upward.
Regional rental growth at 7-11% per year is unsustainable for more than another 18-24 months. As the new RPZ rules covered in our RPZ guide bite (the cap is national from 1 March 2026), regional growth will compress toward HICP plus a small premium.
The window for repricing is closing. Operators who lock in tenancies in 2026 are setting the baseline for the next several years. Selection quality matters more for that reason: the wrong tenant for six years at a recent peak rent is a measurable loss.
Multi-region portfolios are operationally different from single-city ones. Different Local Authority inspection regimes, different HAP differentials, different agent ecosystems, different maintenance contractor pools. Spreadsheet-based portfolio management breaks at three regions and three property types.
The fund managers we work with through Rentalize for Investment Fund Managers have all moved to a single platform across all regions. The cost of running five regional databases is higher than the cost of one platform, even at fund scale.
Rentalize Core is multi-region by design. Compliance settings vary by Local Authority, RPZ calculations apply nationally, the rent collection layer through Rentalize Pay is unified, and reporting rolls up by region or by fund. Developers use the same platform for lease-up across regional schemes.
Yes, but the gap has narrowed. Galway is within EUR 120 a month on a two-bed. Limerick within EUR 105. Cork within EUR 220.
Not at 7-11% per year. Expect compression to HICP plus a small premium as the national RPZ cap bites and supply catches up.
Cork on size and pharma pipeline; Galway on medtech and university; Limerick on analytics and education. Different products suit different portfolios.
Yes, since 1 March 2026 the cap is national. Every region is now an RPZ.
Spreadsheet-based: 1.5x to 2x the cost of a single-region portfolio per unit. Platform-based: roughly the same.
If you would like to see how Rentalize handles this in practice, you can book a 20-minute walkthrough. We will use one of your own properties as the worked example.
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