Property Management Software Pricing Guide 2026: UK and Ireland Costs Compared

A 150-unit letting agency in Cork and a 150-unit housing association in Leeds can end up paying very different amounts for what looks like the same category of software, and the gap rarely comes down to features. It comes down to the pricing model each vendor has chosen and which add-ons are bundled in or billed separately.

Most vendor pricing pages either hide behind a “contact us” form or quote a headline number that only tells part of the story. Buyers end up comparing GBP 25 a month against GBP 75 a month without knowing that one includes a tenant portal and payment processing and the other charges both as add-ons.

This guide sets out real, sourced 2026 pricing for the main property management platforms used in the UK and Ireland, explains the three pricing models in use, flags the hidden costs to ask about before you sign, and shows how to work out what a plan actually costs at your own portfolio size.

What property management software costs in Ireland in 2026

Irish property management software mostly uses flat monthly tiers based on portfolio size, with AHB-focused tools priced by unit count instead of features. Here is what the main providers publish.

Provider	Starting price	Model	Best for
Rentalize	EUR 15/month (early access), EUR 22.50/month from August 2026	Flat landlord tier, agency and 360 quoted to seats and modules	Landlords, agencies, AHBs and local authorities
TenantSync	EUR 20/month (up to 10 properties) to EUR 199/month (up to 300), custom above	Flat portfolio tiers, 14-day free trial	Letting agents scaling past 10 properties
Tilt Affinity	EUR 55 to EUR 550/month by unit count	Tiered by units under management	AHBs needing differential rent and compliance reporting, see Rentalize vs Tilt Affinity
Letman	About EUR 195/month (up to 100 units) plus EUR 0.60/unit/month portal fee	Flat fee plus per-unit add-on	Established Irish agencies, see Rentalize vs Letman

Sources: Rentalize’s own pricing page; TenantSync and Letman figures as published on TenantSync’s own pricing guide (blog.tenantsync.ie, June 2026); Tilt Affinity’s published pricing page (tiltaffinity.com/pricing/). Always confirm current pricing on each provider’s own site before deciding, vendors change tiers without much notice.

If you are actively comparing Irish providers, our best property management software for Irish landlords guide and migration guide cover the practical side of switching once you have picked a price point.

What it costs in the UK in 2026

UK pricing splits into three groups: self-serve tiered platforms for private landlords, agency tools priced by portfolio or transaction volume, and enterprise systems that only quote custom prices.

Provider	Starting price	Model	Best for
Rentalize	EUR 15/month (early access), EUR 22.50/month from August 2026	Flat landlord tier, agency and 360 quoted to seats and modules	Landlords and agencies wanting one platform for both markets
Landlord Vision	GBP 19.97 to GBP 84.97/month	Tiered plans	NRLA/RLA-endorsed private landlords, see Rentalize vs Landlord Vision
Arthur	From about GBP 70/month	Tiered plans	Small to mid-size agencies
PayProp	Percentage of rent collected, plus a one-off setup fee	Transaction-based	Agencies wanting payment automation bundled in
MRI Software	Custom quote, no public list price	Enterprise	Large portfolios and housing associations

Sources: Rentalize’s own pricing page; Landlord Vision, Arthur and PayProp pricing as published on provider sites and cross-checked against the figures TenantSync’s own pricing guide cites for the same providers; MRI Software does not publish list pricing. Rates change, confirm current figures directly with the provider.

If Making Tax Digital is the reason you are shopping for software this year, our MTD software comparison covers pricing for the tax-focused tools specifically, and the wider Landlord Software UK guide and small-portfolio options post go deeper on the sub-GBP 30/month end of the market.

The three pricing models, explained

Almost every provider in this market uses one of three models, and the model changes how a quote scales as your portfolio grows.

Flat portfolio tier

You pay one monthly fee for a band of properties or units, for example “up to 100 units”. This is the easiest to budget and gets cheaper per unit the fuller the tier is, but it can mean paying for headroom you are not using yet. Rentalize, TenantSync and Landlord Vision all use this model at the landlord and small-agency end.

Per-unit or per-property

You pay a fixed amount per property or unit per month. This scales predictably with your portfolio but the cost grows in a straight line as you add properties, so it can become expensive at volume. Tilt Affinity’s tiering and Letman’s portal add-on both work this way.

Percentage of rent collected

You pay a small percentage of the rent the platform processes, sometimes with a setup fee on top. This is cheap when rent volume is low but the cost rises automatically as rents or occupancy increase, so it is worth modelling at your actual rent roll before committing. PayProp is the clearest UK example of this model.

Hidden costs and add-ons to check for

The headline monthly price rarely tells the whole story. Before comparing two quotes, check each vendor’s position on:

• Setup and onboarding fees, sometimes waived, sometimes several hundred pounds or euros.
• Tenant portal or app surcharges, billed per unit on top of the core plan in some products.
• Payment processing percentages, on top of a flat subscription in some pricing structures.
• Extra bank connection or open banking fees, relevant if you want automated rent collection.
• Data migration costs from your previous system or spreadsheets.
• Annual versus monthly billing discounts, many providers offer 10 to 20 percent off for paying annually.

None of these are wrong to charge for. The problem is only when they are left out of the headline price you are comparing against a competitor’s all-in number.

Is AHB and cost rental software priced differently?

Yes. Software built for Approved Housing Bodies and Cost Rental administration tends to price by unit count rather than by feature tier, because the work scales with units under management, not with which features a landlord happens to use. Tilt Affinity’s EUR 55 to EUR 550 a month range moves with unit bands for exactly this reason.

Rentalize prices its Cost Rental workflows the same way, quoted against units and modules rather than a flat landlord-style fee, because AHBs and local authorities need eligibility checks, differential rent calculation and compliance reporting that scale with portfolio size, not with feature count.

How to compare quotes properly: cost per tenancy

The only fair way to compare a flat-tier quote against a per-unit or percentage-of-rent quote is to convert every option to a cost per tenancy at your actual portfolio size. The method is straightforward:

1. Take the total monthly cost, including any portal, payment or setup fees amortised over 12 months.
2. Divide by the number of tenancies or units you actually manage today, not the tier ceiling.
3. Compare that per-tenancy figure across providers, not the headline monthly price.

For example, a 40-unit portfolio on a flat EUR 199/month tier costs about EUR 4.98 per unit. The same portfolio on a per-unit plan at EUR 6/unit costs EUR 240/month, more expensive despite a lower-sounding per-unit number. Running this calculation before you sign avoids the most common pricing mistake in this market: comparing headline numbers instead of your actual cost.

How Rentalize prices it

Rentalize’s landlord tier is published and simple: EUR 15 a month on the current early access rate, rising to EUR 22.50 a month when list prices increase 50 percent at the August 2026 launch. Landlords who join now keep the early access rate for good.

Agency and housing body customers are quoted individually because client money handling, remittances, team seats, open banking connections and Cost Rental or HAP workflows vary by organisation. You can see exact current numbers on the pricing page, run your own portfolio through the pricing calculator, or compare Rentalize directly against TenantSync and other named competitors on our comparison pages.

If you want to see what Rentalize would actually cost for your portfolio, you can run the numbers on the pricing calculator or book a 20-minute walkthrough.

Frequently asked questions

How much does property management software cost in Ireland in 2026?

It depends on the provider and pricing model. Flat-tier Irish tools are easiest to budget: Rentalize starts at EUR 15/month for landlords, TenantSync runs EUR 20 to EUR 199/month by portfolio size, Tilt Affinity runs EUR 55 to EUR 550/month by unit count for AHBs, and Letman is about EUR 195/month plus a EUR 0.60 per unit portal fee. Always confirm current pricing directly with the provider, tiers change.

How much does landlord software cost in the UK in 2026?

Rentalize starts at EUR 15/month on the early access rate. Landlord Vision runs GBP 19.97 to GBP 84.97/month, Arthur starts from about GBP 70/month, PayProp charges a percentage of rent collected plus a setup fee, and MRI Software only quotes custom enterprise pricing.

Is percentage-of-rent pricing more expensive than a flat fee?

It depends on your rent roll. Percentage-of-rent pricing is usually cheaper at low rent volumes and gets more expensive as rents or occupancy rise, since the cost scales automatically with what the platform processes. A flat monthly tier is more predictable but you may be paying for headroom you are not using. Converting both to a cost per tenancy at your actual portfolio size is the only fair comparison.

Do AHBs and local authorities pay more for property management software?

Not necessarily more, but differently. AHB and Cost Rental-focused software is usually priced by unit count rather than by feature tier, because eligibility checks, differential rent calculation and compliance reporting scale with units under management rather than with which features a landlord happens to use.

Does Rentalize charge setup or migration fees?

The published landlord rate on the pricing page is the current early access price. Agency, AHB and local authority customers are quoted individually because implementation scope varies, see implementation and data migration for what that process involves, or book a walkthrough to get an exact quote for your portfolio.

What is the cheapest property management software for a small landlord?

Among the providers compared here, Rentalize’s early access rate of EUR 15/month is currently the lowest published landlord starting price in either market, though “cheapest” should always be weighed against what is included, since some low headline prices exclude the tenant portal or payment processing that others bundle in.